Job vacancies

Applicant Information

The Australian High Commission is looking for a professional, hardworking, and highly motivated individual to join our team as the Executive Assistant to the High Commissioner. This is an exciting opportunity to join the Australian High Commission in Vanuatu and contribute to advancing the Australia-Vanuatu partnership.

 

About the Australian High Commission in Port Vila

The Australian High Commission in Vanuatu has a high-performance culture which is underpinned by a resilient, motivated, and loyal workforce. The High Commissions role is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high-quality overseas development program and helping Australian travellers and Australians overseas.

The High Commission provides foreign, trade and development policy advice to the Australian Government and works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests. Details of our work, as well as our purpose and priority functions can be found on our website www.vanuatu.embassy.gov.au

 

About the position

Position title and classification level	Executive Assistant to the High Commissioner - Level 4 (LE4)
Salary classification - LE4	Starting annual salary from VT 3,339,548

The Executive Assistant to the High Commissioner will play an important role in managing the day-to-day functions of the office and works as part of a dynamic and committed High Commission team. We are looking for individuals who are proactive and have the proven ability to exercise sound judgment, discretion and professionalism. 

Under general direction, the Executive Assistant will provide diary management, administrative services and support the High Commissioner and Executive. The role will be responsible for financial management and logistics support for travel and events. Where required, the Executive Assistant will provide management support of the effective operations at the official residence.

The key responsibilities of the position include, but are not limited to:

• Provide high quality executive, administrative and business support to the High Commissioner and Deputy High Commissioner, ensuring day-to-day operations are efficient and effective.
• Prepare and manage the diary and schedule of appointments, including arranging official appointments, of the High Commissioner and Deputy High Commissioner.
• Managing incoming and outgoing High Commissioner correspondence, including tracking its progress, liaising with relevant staff members and record management.
• Support High Commissioner’s official visits, including arranging high level appointments and booking and acquitting flights, accommodation, ground transport, and preparing itineraries.
• Support the preparation of High Commissioner events, including managing invitations, contracting caterers and preparing the residence.
• Manage High Commissioner residence staff in coordination with HR and the High Commissioner.
• Assist in the delivery of financial and general administration services of the High Commissioner, including examining claims and accounts for payment, and managing acquittals for relevant travel, events and other representational activities.
• Support the High Commission’s emergency and contingency planning and response, as necessary.
• Other duties as required.

 

 Qualifications/Experience

• Demonstrated experience in administrative and management support and/or personal assistant roles to senior managers in the private and/or public sector.
• Sound organisational skills, and an ability to prioritize tasks and meet tight deadlines.
• Sound written and oral communication skills.
• Proficiency in Microsoft Office software applications.
• Excellent interpersonal skills, with the ability to work as part of a team and build productive relationships with internal and external stakeholders.
• High level of initiative and flexibility, and a strong capacity to exercise discretion and judgement.
• A valid driver’s license would be highly regarded.

 

This recruitment process will also be used to create a merit list that may be drawn on to fill future vacancies with similar job functions across various teams at the High Commission.

 

Assessment Criteria

Responses to the assessment criteria questions are required as part of your application.   

1. Please provide details of how your skills, knowledge and experience will be relevant to the role?
2. What do you consider are the top three qualities of an Executive Assistant?
3. Can you provide details of the professional networks you have experience working with?

 

How to apply

All applications should be submitted to Link Personnel Services by Monday 31 August 2026 and include:

• A Curriculum Vitae.
• Your responses to the assessment criteria questions.
• The names and contact details of two professional referees who have agreed for us to contact them to provide a referee report.

 

Only those candidates considered suitable for interview will be contacted.

The Australian High Commission is an equal opportunities employer.