Tender Notice

Provision of Café and Catering Services at the Australian High Commission, Port Vila

The Australian Department of Foreign Affairs and Trade (DFAT) at the Australian High Commission has a requirement for the provision of café and catering services of a suitably qualified and experienced Contractor.

The term of the proposed contract is an initial one-year contract period with two one-year options to extend, at DFAT’s sole discretion, subject to requirements and satisfactory provision of services by the Contractor.

The Contractor would be responsible for delivering two core services.  First is operating the Chancery cafeteria and the second is ad-hoc catering services for events and functions at the AHC.  DFAT will provide an industrial style cafeteria kitchen, which includes white goods, equipment, crockery and cutlery.

There is no monetary value in this arrangement as we are seeking services without cost.  DFAT will not charge rent for the space, nor will it seek to recover the cost of utilities (with the exception of gas for operating the onsite BBQ), maintenance or replacement of provided equipment.  The Contractor will profit solely from sales made in the cafeteria and through ad-hoc catering.

Submissions will be evaluated using the following criteria:

1. Extent to which the Potential Supplier’s response meets DFAT’s requirements;
2. Extent to which the Potential Supplier demonstrates its capability and capacity to provide the requirement;
3. Whole of life costs to be incurred by DFAT; and
4. Extent of the Potential Supplier’s compliance with the draft contract.

For your perusal, attached are the following support documents:

1. Request for Quote (RFQ)
2. Draft Contract
3. Frequently Asked Questions (FAQs)

Please submit the completed RFQ to [email protected] by COB Tuesday 29 July 2025.

Job vacancies

Vacancies listed here are for Locally Engaged Staff (LES). LES are employed under local contracts of employment to work directly for the High Commission. The employment can either be an ongoing basis or fixed contract basis under specific terms and conditions of employment based on local labour laws. LES positions do not carry diplomatic or consular status, privileges, or immunities.

Prospective applicants need to demonstrate that they are eligible to work by local citizenship or be able to meet work visa requirements. All relocation costs are at the expense of the successful candidate.

Current vacancies

There are currently no job vacancies.

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